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Tuesday, January 31, 2012

RBM Results Chain + Risk Management

In relation to my previous post, this diagram may help clarify the difference on outputs, outcomes, impact and results:
(UNDP, 2011)
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UPDATE (30 Jan 2012 6:40PM):
A results chain spin-off  incorporating risk management:
(Cobo et al., 2010)

RBM vs MfDR...

There's a difference between RBM and MfDR...

In essence 'Management for Development Results' is RBM in action... the issue with RBM is that it can misguide to focus on the internal results, but with MfDR the focus should be more on the external results.

Same banana different name... really :|

The process is not about compliance and meeting requirements. In some ways it is similar to the difference between having RBM systems and having a culture of results orientation— while it is important to have the systems, it is more important that people understand and appreciate why they are doing the things they are doing and adopt a results-oriented approach in their general behaviour and work. (UNDP PME Handbook)
 So... how should we measure 'risk management' in practice in this context?

Friday, January 20, 2012

Insights on UN Jargon

I had an encouraging talk with Eddie (he is in Sri Lanka now). I got some great insights! To be honest as a new student of programme and project management I get confused with the language at times. And it is particularly harder for me when I am looking at PPM in the UNDP context, because UN likes to rephrase things...

So I had to ask Eddie to clarify... and guess what? In essence PRINCE2®, RBM and POPPs are all the same thing. Well at least that's cleared up!

I should not get too caught up with the names and terminology. But... it's really challenging for me... since I barely understand the basic PPM language. I really have to read up! 

All in all, the online skype meeting ended with a high note. I am more positive now.... :)

Thursday, January 19, 2012

Results, Outputs, Outcomes and Impacts



In the UNDP context, both (1) outputs at (2) outcomes are considered as results.

Outputs emerge from processing inputs through the completion of UNDP activities; they are usually specific products or services (i.e. number of people trained, number of studies completed).

Outcomes follow outputs; they are the intended development changes that UNDP seek to support. Note however, outcomes must not be tied directly only to UNDP, as a sum of UNDP outputs does not necessarily equate to development outcomes. Involvement of different and multiple parties cannot be discounted in the contribution of outcomes. Examples of outcomes would be jobs created and incomes increased.

Impacts are improved long term conditions at national level. (i.e. health, longevity)

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UNDP (2002) Result Based Management: Concept and Methodology
Link: http://www.undp.org/evaluation/documents/RBMConceptsMethodgyjuly2002.pdf

18 Jan 2012 Tutorials: Takeaways

Today's takeaways:

On Research Methodology
  1. Diagramming - I am impressed by Alec's use of Unified Modeling Language to map out my thesis topic. It is amazing how it helps organise the knowledge and ideas that I brought in to the table. As suggested by Dennis I can use a diagramming technique to draw out how UNDP is structured (in related to the programmes and projects). Great idea... I think it will make things clearer; as of now everything is just in my head! I should translate it to paper.
  2. Writing style - I'm happy that the tutors think I have good written English. Considering... I was just an average English Language student during my undergraduate years. An area to improve on: shorter sentences... specially in writing down my research question!
  3. Research question and objectives relationship - the objectives should contribute to the question. The achievement of the objectives should help in  answering the question.
On Thesis Topic:
  1. Risk Management Knowledge - I know that I don't know enough on risk management; and it just showed during the consultation. I can't even properly define issue versus risk! Tsk tsk...
    • My lack of knowledge and experience on risk management is identified by the tutors as the major risk in my project
    • Literature is readily available on risk management; the question is my grasp on the subject
    • Key terms that came out during our risk management discussion:
      • Issue, risk, uncertainty, proximity, benefit management, threshold, early warning indicator, risk appetite... etc
    • In relation to UNDP; I should read about risk management in the context of MSP, Prince2 and P3M3
  2. UNDP Context - I need to structure what I know about UNDP. Lay down the context. 
    • How does it flow from New York to Country office?
    • How is the country office structured? Where is UNDAF, CPAP etc... in this structure?
    • How is the MDG played in the UNDP context? As a portfolio, programme, project?
    • Who are the stakeholders? What is their influence?
  3. UNDP and Risk Management
    • What are the risk management policies and guidelines on risk management?
    • To what extent is risk management is applied in UNDP? Do they do it? Is it properly integrated?
    • The availability of data in this area is the most important for my project!
  4. Capability Maturity and RBM - also need to know how risk can be measured as well as how is it in the context of RBM in UNDP
A lot of work needs to be done! :)

18 Jan 2012 Tutorials: Feelings

Warning: This entry is just about my feelings, worries about my project and the tutorial session. Really, nothing constructive on the project. I just want to lay it down. I'll talk about the takeaways and the important aspects of the tutorials on the next entry.

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Another day of tutorials.

A lot of my time these past few weeks were spent reading on UN history and on 'One-UN' (which turned out to be a deadlock for me).

I just recently returned to my original thesis topic on risk management! So to be honest, I was not confident at all to go to consultation today. I was dreading the meeting, knowing that I don't have much literature on risk management! But thankfully, it was yet again a constructive session. I particularly appreciated the tutors' honesty about my weakness and the potential risks it implies on my project.

I guess it turns out I am harsher on myself.  I feel I should have done more by this time. Now I have 3 weeks to send-in the first project deliverable (plus I have 12 days to hand-in my OPP module assignment).  And February will be packed with 3 modules!

I'd love to hand in quality work both for my thesis and my module assignments... I'm just worried if I have enough time.

FOCUS... Please.

Wednesday, January 18, 2012

17 Jan 2012 Tutorials

I feel mind boggled every time we do consultations, but it  really is very helpful for me. I am glad we do these tutorial sessions because I get a lot of constructive insights and questions (both from supervisors and colleagues). Here are a few takeaways I got from today:

On Research Methodology
  1. Network mapping on literature search - I have been doing this to some extent, but I do need to be more organised about it!
    1. Mapping previous references - what is the thought process that formed the literature?
    2. Mapping forward through citations - is the article cited by other literature?
    3. Notice recurring authors; the thought leaders in the field.
    4. Take note of the concepts linked to the authors.
  2. EndNote citations export DIRECTLY from Google Scholar - this is simply wonderful! It will definitely increase my efficiency. I can't believe how much time I have wasted manually looking for EndNote citations in separate databases.  
  3. Research journal - I have just started this blog a few days ago... Still trying to get the hang of writing things down... I think I haven't quite caught on with jotting important things down in here. I do hope I'll get more efficient about it.
On Thesis Topic
  1. Questions on assumptions: 
    • RBM relies heavily on the baseline assumptions; are they tested on the outset? Is risk management in place when making the assumptions? Do the assumptions hold true?
  2. Concern on UNDP context/stakeholders:
    • How is UNDP dealing with projects, what kind of projects, what number of projects?
    • Are ALL stakeholders' input considered when making the assumptions?
    • Who are the stakeholders? Are they adequately represented in UNDP's RBM? 
  3. Maturity of risk management
    • Does UNDP have risk management policies? Are they adequate? Are they applied?
    • Can risk management operate in the context of UNDP?
    • Will risk management make a difference?
The questions are very basic... makes me wonder what I have been reading these past few weeks???

A great session in one day. I need to read on relevant topics that were raised today and I need to be organised and efficient about my data search.

FOCUS 

Back to Square One

I'm now back to my original drawing board, not a total loss... in fact my soul-searching for a topic has helped me redefine my original intention.

For now (hopefully I'll stick with it) I'm looking into UNDP, Risk Management and Result Based Management (RBM) and quite possibly to some extent an application of a capability maturity model. So the new player in the picture is RBM. Here is a little insight about it, I quote from Ika and Lytvynov:

RBM as a means to of improving management effectiveness and accountability feeds back into other managerial components to enable better decision-making process.
RBM has two intended uses:
1.
internal use ‘when performance information is used in internal management processes with the aim of improving performance and achieving better results, this is often referred to as managing-for-results. Such actual use of performance information has often been a weakness of performance management in the OECD countries. Too often, government agencies have emphasized performance measurement for external reporting only, with little attention given to putting the performance information to use in internal management decision-making processes.’ (Binnendijk, 2000, p. 7).
2.
external use ‘when performance information is used for reporting to external stakeholder audiences, this is sometimes referred to as accountability-for-results. Government-wide legislation or executive orders often mandate such reporting. Moreover, such reporting can be useful in the competition for funds by convincing a sceptical public or legislature that an agency’s programs produce significant results and provide "value for money". Annual performance reports may be directed to many stakeholders, for example, to ministers, parliament, auditors or other oversight agencies, customers, and the general public.’ (ibid, p. 7).

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I realize that there are more and more abbreviations in my posts... so to keep track of them I'll post them here.


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Ika, L. A. & Lytvynov, V. (2009) “RBM: A Shift to Managing Development Project Objectives” JGBA Oct. 2009 Vol1, No. 1; 55-76. Journal of Global Business Administration, 1 (1):

RBM Website

A blog about result based management:
http://results-based-management.blogspot.com/

Monday, January 16, 2012

Financial Management Alignment

"... Performance management in development administration has been lagging behind on a number of issues. First, the linkages between targeted results and the financial management of targeted results are hardly established (i.e., costs are not accounted for on a per-result basis), and budgeting of the ID projects is based on budget lines without being linked to targeted results (mostly outputs and outcomes)." (Ika & Lytvynov, 2011)

I'm thinking if I can scope-in financial management into my topic... I hope I can define my proposal soon enough!

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Ika, L. A. & Lytvynov, V. 2011. The “management‐per‐result” approach to international development project design. Project Management Journal.

Project and Change

Managing change is part of project management (PM).
So... can managing transitions in an organisation be considered a project? ...even if the terminology and processes of PM are not really used?

Trying to scope my thesis...

Sunday, January 15, 2012

Performance Formula

Organisational performance is the function of its people's ability, motivation and opportunity. (Boxall & Purcell, 2011).

What I like about this description of performance is that it takes 'opportunity' in the picture. Performance is not solely dependent on the level of ability and motivation of the employee; it is essential that the organisation/leader/manager provides the platform in which the employee can excel.


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Boxall, P. F. & Purcell, J. (2011) Strategy and human resource management. 3rd. Basingstoke: Palgrave Macmillan.

Friday, January 13, 2012

My Problem with Problem Solving

"In problem solving, we often leap to a favourite or preferred solution without disciplining ourselves to diagnose the problem more deeply, mapping causes and consequences, generating real alternatives, and remaining truly open to the criticisms and refinements offered by others. Existing 'mental models' (about major cause-effect relationships in our world) tend to limit the range of our thinking about solutions to new problems.(Boxall & Purcell, 2011)"
I do tend to be very limited and un-creative when finding solutions. I hope I can overcome this in my dissertation.

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Boxall, P. F. & Purcell, J. (2011) Strategy and human resource management. 3rd. Basingstoke: Palgrave Macmillan.

Thursday, January 12, 2012

It's about Capacity Development

I read this in an online article on economic development ranking in the next 50 years...

" “If we step away from the cyclicality, there are two ways economies can grow; either add more people to the production line via growth in the working population, or make each individual more productive,” the report says.
In other words, demographics – the size of your working population – along with the opportunities to flex that muscle help determine long-term economic trends. Big factors on the back half of that equation: Education opportunities, democratic governments or strong rule of law (a caveat that explains China and Saudi Arabia’s high placement).
“We openly admit that behind these projections we assume governments build on their recent progress and remain solely focused on increasing the living standards for their populations,” the report says. “Of course, this maybe an overly glossy way of viewing the world.” (Voigt, 2012) "

Capacity development is about the strengthening of capabilities at three levels: individuals, organisations and societies (UNDP, 2008). In order for Philippines to really rise among the nations, it needs to continue to build on its infrastructure to develop capacities for its people.

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UNDP (2008), Capacity Development Practice Note. New York
URL: http://www.undp.org/capacity/library_policynotes.shtml

Voigt, Kevin (2012), World's top economies in 2050 will be...
URL: http://business.blogs.cnn.com/2012/01/12/worlds-top-economies-in-2050-will-be/

Starting Point

I'm not an un-organised person; but diaries, journals, calendars simply do not work for me. I am the type of person who buys and tries to use a planner but ends up, always inevitably, not using it.

However, I have done well in keeping a blog. So to help me in my quest to fulfill a dissertation, I've decided to blog about it. Primarily, this is for me to have an avenue to catch thoughts, quotes, conversations and eureka moments... else they might get lost and forgotten. I hope it works.

Anyone, by chance, who stumbles upon this blog is most welcome to comment, suggest and inspire. :)